· Floating RFQ and identifying the best vendor by prepare comparative sheet capturing cost, shipping location, lead time and check payment terms.
· Vendor evaluation and finalization to procure required part.
· Vendor communication and management.
· Prepare and release purchase order post the vendor finalization.
· Ensure processing of vendor Invoices and ensure submission of related bill to finance within timelines.
· Preparation of tracking sheet on a daily basis.
· Review stock from time to time in close coordination with warehouse and inform accordingly.
· Liasoning with freight forwarder / Custom Handling Agent (CHA) for timely custom clearance.
· Coordinate with Vendors for discrepancies raised by Stores Inspectors.
· To monitor payment status and ensure timely payment to all the vendors.
· Update Pending Order List as per delivery status received from Vendors and pre-docs received from freight forwarders on a daily basis
· Processing Import / Export Documents
· Preparation of monthly expense reports, tracking and governance, so as to provide appropriate monthly provisions for budgeting purposes.
· Maintain C Check Schedule for all aircraft during a month, as received from C Check team and mark changes in schedule from time to time.
· Maintain copy of contracts and track due dates on excel sheet data in order to follow-up for timely renewal thru procurement/legal and liaison with line stations, procurement & legal for queries related to same.
· Maintain all records on AMOS software.